Event Planning

1. Make an EMS Room Reservation

Contact lawevents@gsu.edu or 404-413-9280 for assistance.
Resources EMS Room Reservation Law Conference & Event Services Details for Event Spaces GSU Law Calendar Academic Calendar Class Schedule	Regular Building Hours Monday-Thursday: 7 a.m.-11 p.m. Friday: 7 a.m.-9 p.m. Saturday: 9 a.m.-9 p.m. Sunday: 10am-11pm *Hours may vary during exams and breaks.
To arrange access outside of regular building hours, contact lawevents@gsu.edu. When completing your request/reservation, you will have the option to request additional services and equipment such as extra tables, easels, microphones or other audio/visual equipment. All requests for additional services must be made at least 48 hours in advance and are subject to availability. You can edit, update or cancel any submitted request at any point via the 'View My Requests' section of the site.

2. Add your event to calendar.gsu.edu

Contact lawevents@gsu.edu or 404-413-9280 for assistance.

Resource: GSU Law Calendar

• Login with the “Submit an event” button and use your campus ID and password.
  
  • Public Submission form instructions
  
  
  • You should also select the College of Law under the Colleges and School category. There are also categories for the centers, clinics, student organizations, career services, etc. under College of Law and you should select any that apply because that allows the event to feed onto those pages.
  
  
  • Once you are done entering info, click “Add Event” at the bottom of the page. The event will go into a pending approval queue. Most events are approved within 24 hours of submission.
  
  
  • All College of Law events will appear on the main College of Law events calendar. It is highly encouraged to indicate in the event copy whether an event is intended only for College of Law students, faculty, alumni, etc.
  
  


• Events must be submitted to the calendar to be shared in the weekly newsletter from Dean Martinez.
• Law Calendar events will be shared in the COL weekly newsletter during the week of the event

Calendar Stock Event Images

3. Submit Event Promotional Digital Signage

Email lawcommunications@gsu.edu for assistance.

Send your finalized event promotional digital signage to lawcommunications@gsu.edu.

Event Digital Signage Templates

4. Submit a blog post if you want to promote your event in the weekly newsletter BEFORE the week of your event.

Email lawcommunications@gsu.edu for assistance.

Resource: law.gsu.edu/blog-submission

• This can be helpful if you want to encourage people to RSVP earlier than the week before the event.
• Blog posts about events will not be shared in the newsletter during the week of the event – because the event will be promoted in the “Events” section.

5. Display Welcome Digital Signage on the day of your event

Law Events Help: lawevents@gsu.edu or 404-413-9280 

Law Technology Help: lawhelp@gsu.edu or 404-413-9111

Make sure your EMS Room Reservation includes a request to use audio/visual equipment if you want to display a welcome digital sign.

Welcome Digital Signage

Portrait
Landscape

Need Additional help?

Law Events Help: lawevents@gsu.edu or 404-413-9280 

Law Technology Help: lawhelp@gsu.edu or 404-413-9111

Marketing Help
If your event is at least 6 weeks away, email lawcommunications@gsu.edu for assistance with:

• Email marketing
• Promotional Event Digital signage
• Calendar event URL redirects
• Social Media promotions
• Printed Program (2 months’ notice required)
• Agenda Digital Signage
• Event Photography
• Speaker gifts or event swag (subject to availability)