Graduate Assistant Human Resources Training Reminders and Updates:
- The current time tracking requirement regarding graduate assistantships as part of a scholarship award is effective the 2017-18 academic year.
- If you are in need of the prior year requirement, please contact Dana Brown directly.
- You will not have access to your April 2017 time card after April 30, 2017. Please enter and seek approval for your time card prior to 11 pm, April 30, 2017.
- It is the responsibility of the graduate assistant to ensure hours reported in ADP are accurate, correctly reporting the hours actually worked.
- It is the responsibility of the graduate assistant to ensure supervisors have approved time cards by the deadline communicated in your appointment confirmation.
- Holds will be placed on student accounts when time reporting has not been met at the conclusion of all appointments paid by the College of Law.
- If your supervisor does not have access to your time card, send a screenshot of your approved time card to email@example.com and your supervisor for approval.
- To aid in expedient responses, all emails should originate from your GSU issued student email.
- It is the responsibility of students on academic year appointments to ensure that updated appointment forms have been submitted to the College of Law's human resources department when a change in supervisor has occurred during the year.
Graduate Assistantship Opportunities in the College of Law
- Faculty Research Support
Centers & Clinics
- Atlanta Center for International Arbitration and Mediation (ACIAM)
- Center for Comparative Study of Metropolitan Growth
- Center for Law, Health & Society
- Consortium on Negotiation & Conflict Resolution (CNCR)
- Health Law Partnerships (HeLP) Clinic
- Intellectual Property
- Investor Advocacy Clinic
- Low-Income Tax Payer Clinic
- National Institute for Teaching, Ethics, & Professionalism (NIFTEP)
- Career Services
- Information Technology
- Registrar - Non-Law Graduate Students Only
Graduate Assistantship Opportunities in Other Departments/Programs
Graduate research and teaching assistantships in other departments and colleges may be available to qualified law students. Graduate teaching assistants teach one course in each of the academic semester or mini-mesters, receive a stipend, and receive tuition reduction and dedicate at least 10 hours per week. These students must be enrolled at the College of Law, be in good academic standing and have the approval from the College HR office.
Inquiries about non-law graduate assistantships may be made directly to the deans' or administrative offices of the other colleges:
Before formally accepting any position outside the College of Law, you must complete the Request to Work Outside Home Department Policy and Form for approval.
Graduate Assistant (GA) positions are limited and preference is given to current law students. Students may be appointed directly by law faculty or selected competitively via applicant pool based on research or professional experience, academic record, and the correlation between the applicant's specific experience and the particular assistantship positions that are available.
Once selected, students may be reappointed for subsequent terms, subject to academic and/or work performance, departmental policy and position availability. All newly appointed GAs must complete the New Hire Packet. This packet should be completed by students who have not been employed by University System of Georgia in the past six months and submitted to University Human Resources.
The following Departmental Appointment and Personnel Action forms, with original signatures, are to be completed by both student and supervisor and submitted to Dana Brown in 432 College of Law (COL):
- Graduate Assistant Appointment Form(s) -If the Graduate Assistant Appointment form does not open as a fillable pdf, please try a different browser.
If you have any questions regarding the hiring process, please contact Dana Brown.
Special Instructions for Lawyering Advocacy Program GAs
Professor Paul Milich, advocacy program director, appoints a limited number of Lawyering Advocacy Program GAs each year. Contact Professor Milich for more information. All newly appointed advocacy GAs must complete the New Hire Packet. This packet should be completed by students who have not been employed by University System of Georgia in the past six months and submitted to University Human Resources.
The following appointment form, with original signatures, are to be completed by both student and Professor Millich and submitted to Dana Brown in 432 COL:
Priority deadlines for GA appointments are as follows:
- Fall semester: July 1
- Spring semester: November 15
- Summer semester: April 1
For tuition waivers
To remain eligible for tuition waivers, you must have submitted your completed appointment forms by:
- Fall semester: First Monday in August
- Spring semester: First Friday in January
- Summer semester: First Friday in June
It is the student's responsibility to verify that a tuition waiver has been applied to his/her account by the dates above. Waivers will not be applied to student registration records after these dates.
Note: Not completing your hiring packet with the Office of Human Resources (HR) may result in a delay in compensation or a loss of appointment.
Special Instructions for Hourly GAs
A limited number of summer semester assistantships are available for pre-approved students who do not otherwise qualify for summer positions because of non-enrollment or enrollment below half-time.
Students who work in this employment category are classified by the university as temporary non-student employees and earn an average $12.00 per hour for approximately 10 hours of work per week over the 10-week summer session.
Students who work an hourly appointment are required to log in hours through ADP online, and are subject to payroll deductions including federal and state taxes, FICA and contributions to the Georgia Defined Contribution Plan.
Review the information and submit forms to Dana Brown in 432:
Note: Not completing your hiring packet in the Office of Human Resources (HR) may result in a delay in compensation or a loss of appointment.
Please take this letter to a local Social Security Administration office to complete an application for a U.S. social security number. An online application for a social security card is available. More information about applying for a U.S. social security card as an international student is available online.
At the College of Law, graduate assistants are typically recruited and appointed by individual faculty members and department heads. GAs can be employed either annually or on a per-semester basis and receive a stipend and tuition waiver. General eligibility and requirements are below:
- Student's employed as research assistants must have completed the first year full-time program.
- May not take an academic overload during the semester of employment.
- Students must maintain satisfactory academic standing during the period(s) of their appointment including having a minimum 2.20 cumulative grade point average (GPA).
- Please note: Students awarded a graduate assistantship as part of a scholarship award must have a minimum of a 2.50 GPA.
- May not be simultaneously employed as a student assistant or other employee with another department or college - except as a graduate assistant.
- All faculty graduate assistants are required to attend research training offered through the College of Law Library. For dates, times, or additional information on research training please contact Patrick Parsons.
- All graduate assistants are required to attend a mandatory College of Law human resources training. For dates, times, or additional information on HR training please contact Dana Brown.
- Students awarded a full tuition waiver must enroll in a minimum of nine credit hours during the fall or spring semester, or six credit hours during the summer term.
- Students awarded a half-tuition waiver the student must be enrolled for a minimum of six credit hours during the fall or spring semester, or three credit hours during the summer.
- International students must verify summer semester registration requirements with International Student Scholar Services.
**Registering for less than the required minimum credit hours of academic coursework and/or having a GPA below 2.20 will result in loss of assistantship.
Non-Law students must have the permission of their degree program to hold a graduate assistantship in the College of Law and may not exceed their program’s limitation on the number of hours to be worked.
These students must meet the same requirements as law students with the exception of having completed the first year full-time program.
GAs may receive a maximum of 2.5 appointments per semester. This can be done by simultaneously engaging in dual assistantship appointments within other departments in the College of Law, or with other departments across the university.
Even though graduate assistants receive tuition waivers, they still must pay their graduate assistant registration fee, mandatory student fees, and health insurance fee. Nonpayment of applicable fees will result in cancellation of course registrations, and loss of assistantship and tuition waiver.
For a complete breakdown of costs please visit the Student Financial Services website.
Note: Increases in mandatory student fees generally occur in fall semester.
Graduate Assistants receiving full tuition waivers are required to have health insurance coverage and are automatically assessed a health insurance premium upon registration. The University System of Georgia contracts with outside providers to offer student health insurance at a reduced premium students who hold graduate assistantships during spring semester pay in advance their health insurance premium for summer semester. Students who receive their first graduate assistantship during summer semester will be charged a pro-rated (reduced) health insurance premium for summer.
There is usually an increase in health insurance premium each fall semester. Students also have the option to purchase health insurance from an outside agency. If you are already covered under another health insurance plan, you may waive out of the insurance plan. Click here to review your options.
Time tracking is mandatory for University System of Georgia employees. In accepting your GA appointment, you have agreed to the departmental time tracking policy. Georgia State University uses an online reporting system for Human Resources information management and time reporting called Automated Data Processing (ADP). The eTime program in ADP allows employees to enter their time and sign their time card electronically. For helpful registration and troubleshooting guides, please refer to Helpful Documents and Links at the end of the site.
Students must complete all time requirements prior to the start of the next [re]appointment and/or the final appointment.
General Graduate Assistants
- Students awarded a half-tuition waiver are expected to work an average of 8-10 hours a week totaling a minimum of 120 hours for fall or spring semester and 60 hours in the summer. Students at this level are not to exceed 150 hours for fall or spring or 75 hours in the summer.
- Students awarded a full tuition waiver are expected to work a minimum of 120 hours for fall or spring semester and 60 hours in the summer. Students may be required to work up to 20 hours per week but are not to exceed 240 hours in fall or spring or 120 hours in the summer.
- Students in need of more clarification regarding full tuition waiver time requirements should contact Dana Brown.
Graduate Assistantships as Part of Scholarship Awards
- Students awarded a half-tuition waiver are expected to work an average of 8 hours a week totaling 120 hours for fall or spring semester and 48 hours in the summer. Students at this level are not to exceed the aforementioned hours.
- Students awarded a full tuition waiver are expected to work a minimum of 120 hours for fall or spring semester and 48 hours in the summer. Students may be required to work up to 10 hours per week but are not to exceed 150 hours in fall or spring or 60 hours in the summer.
- Students with this type of assistantship are not eligible for summer appointments without written permission/notification from the Office of Law Admissions.
- If a student in this category seeks an assistantship for the summer, he/she must refer to the time requirements under General Graduate Assistants.
Time Card Approval Deadlines
It is the responsibility of the student and supervisor to ensure time cards reflect actual hours worked. Approvals from both student and supervisor must be made in ADP or received prior to the 3rd day of the proceeding month. Students on semesterly appointments must approve and seek approval from supervisors prior to 11 PM the last day of the month in which compensation is received as follows:
- Fall: December
- Spring: April
- Summer: July
Paper time sheets will only be accepted on occasions where the timing of processing the appointment prohibits the student from entering time. This does not include late hires or students who fail to ensure proper access to ADP in a timely manner prior to time approval deadlines.
Stipends are determined by the budgetary allowance of each unit. However, the University has set the minimum stipend requirements as follows:
- Half-tuition waiver and $1,000 stipend in the fall and spring semester; Half-tuition waiver and $500 stipend in the summer semester;
- Full tuition waiver and $2,000 stipend in the fall and spring semesters; Full-tuition waiver and$1,000 stipend in the summer semester.
Semester Pay Dates
- Fall Last business day of September, October, November, and December
- Spring Last business day of January, February, March, and April
- Summer Last business day of June and July
Newly hired GAs will receive their first compensation payment via paper check. All subsequent compensation checks will be received via the option selected at the time of rehire. You have the ability to change your individual checking/savings account information in ADP.
- Graduate Assistant Appointment Information
- GSU Graduate Assistant Policy
- Graduate Assistant Performance Evaluation Form
- Access to ADP
- eTime Registration
- Litigation/Lawyering Advocacy Time Reporting Schedule
- Links to ADP Login Page & Training Modules
- Time Detail Reporting Instructions
- ADP Troubleshooting Guide
- Payroll Schedules